ASX Online forms for announcing corporate actions and capital changes
ASX online forms for announcing certain corporate actions were introduced on 22 September 2014. The first set of online forms (Dividends, Interest Payment, Consolidation/Split, and Return of Capital (Cash)) became mandatory on 29 June 2015. A second set of online forms (new Appendix 3B and Appendix 4A) were introduced on 1 December 2019 and became mandatory on 1 February 2020 (a summary of the online and word form changes that came into effect on 1 December 2019 is available here and a webinar recording outlining the changes is also available in the Online Forms - Resources material on the Help page). On 5 June 2021 ASX introduced a further set of online forms for use by issuers - Appendix 2A, Appendix 3C, Appendix 3G and Appendix 3H. ASX has made further updates to the online forms effective 5 February 2024. An overview of the changes and additional training material is available from the Online Forms - Resources material on the Help page.
The online forms are required to be used to first announce and subsequently update details for certain corporate actions and other events. They include guidance to issuers on completing the forms and data validation controls. They also allow for straight-through-processing of corporate action and other event data both within ASX and externally, thereby introducing greater efficiency and accuracy in the processing of this data across the industry.
Accessing online forms and resources
The online forms are only accessible to those users with an ASX Online Companies account with announcement lodgement privileges. The relevant pages within ASX Online are the "Create Online Forms" page and the "Manage Online Forms" page that appear in the menu on the left hand side of the home page after login. The Create Online Forms page also outlines the key listing rule requirements governing the use of the online forms.
User guides, webinars and training material for the online forms are available from the Help page, under the heading Online Forms - Resources.
Guidance Note 14 (ASX Market Announcements Platform) and Guidance Note 20 (ASX Online) also include guidance on the usage of online forms. Guidance Note 30 (Notifying Changes in Issued Securities and Applying for Quotation of New or Additional Securities) provides substantial guidance about the obligations to notify ASX of the issue, conversion, payment up or cessation of securities, particularly relevant for Appendices 3B, 2A, 3G, 3H.
Emergency MS word versions of each online form are available on the Forms page. Guidance Note 20 provides further information about the scenarios - technical or otherwise - where the use of the emergency MS word forms may be acceptable.
Please contact your Listing Adviser if you require help with the ASX Online Forms.
The latest versions of all forms referred to in the Appendices to the ASX Listing Rules as being available on ASX Online are available from the Forms page.